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Forum > Machine Embroidery > Organizing files ( Moderated by Pyrose)

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Organizing files
Linda Hansberry
Linda Hansberry  Friend of PR
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Date: 12/9/12 3:56 PM

I did a search and guess it did not answer my question so will ask here. I am just getting started with downloading embriodery files and need to organize them. I do not know how to do a spread sheet so I need something easy. What do you use for being able to find the design you just know is there somewhere?

quiltingwolf
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quiltingwolf  Friend of PR
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In reply to Linda Hansberry <<


Date: 12/9/12 5:57 PM

this is what I did I just made a folder in my documents called embroidery then have sub folders under it for the site it came from then under that design cat such as animals, celtic, flowers etc. No limit to how many sub folders you can have. then have another folder where they are all organized by just subject combining all the various ones from various sites so at a glance I can see for ex all the fantasy animals I have or quilting designs. I have 50K plus designs so really neat a good organizational system for them. there are also some software programs you can use Buzz Tools comes to mind. but if for some reason you can't open you software you can't get to your designs either. My way they are independent data files. this is also easier to back them up.

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quiltingwolf.blogspot.com

threaddy
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Date: 12/9/12 6:29 PM

I am at this VERY time doing the same thing!!! I decided the company where I got the designs is my heading then I have sub folders with the theme of the design. I also make paper copies of the designs and put them in a notebook so I can just flip through the notebook to find what I want. There is no way I want to hunt it via the computer. I am at this moment trying to figure how to get my downloads onto a USB stick in case my computer crashes. I will label the USB stick with the company name and move all the designs. I'll probably have to add dates later as I purchase more from a company. I am thinking it might be best to have a USB stick for each of my favorite companies...like one for OESD one for John Deer one for Oregon Patchworks etc. Any comments?
PS I purchased a ton of designs from Oregon Patchworks and I mean a ton! and left them there for 8 months because i did not know how to download...organize...etc....I was scared. Then I went and found a bunch of how to's online and got ideas from Eileen Roche and Jeanine Twigg...and yesterday I downloaded it all...now I need to back up to a flash drive....whew.
When I unzip a file the zipped portion is still in my computer...I should leave those right? Or do you delete the zipped file????
-- Edited on 12/9/12 6:35 PM --

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"The problem is not that there are problems. The problem is expecting otherwise and thinking that having problems is a problem." Theodore Rubin
"Life isn't about finding yourself. Life's about creating yourself." George Bernard Shaw
Dan 9:24-27

Bernina vintage and computerized, Bernina and BL sergers , BLcoverstitch (a stray Pfaff and Viking followed me home too)

sew2006
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sew2006
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Date: 12/9/12 8:44 PM

I also organize my embroidery by the company they come from and sub folders for design collections/categories. I also added a folder for friends I do a lot of embroidery with their names. One of my friends loves cows..when I see nice designs I download the file a second time into the folder with her name. Comes in handy for xmas sewing, no need to hunt all over computer. In addition I make a sub folder to keep embroidery designs together with sewing project ideas. The most useful program for organizing that I found is Buzz Explore. It shows pictures inside zipped folders, has ability to extract the entire catalogue or sub category, allows printing of a catalogue of designs and is updated faster with newer software versions. Allows batch conversion from 1 format to another. The embroidery desings continue to be accesible without the program on a computer. For back up I use a couple external harddrives, have designs on both laptop & desktop and burn designs onto cd's. More backups the better as any one can fail. For designs I paid I love how embroidery library gives me access via internet from any computer. I can redownload designs purchased from 10 years ago without any extra charge.

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Janome10001, Babylock ESG3, Brother ULT 2001, White 634D serger, Pfaff 1472, Singer featherweight, Singer 14T957Dc, Bernina FunLock 009DCC coverlock, Brother PQ1500S, Janome CP900.

threaddy
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In reply to sew2006 <<


Date: 12/9/12 10:05 PM

I will check out Buzz. I just downloaded a bunch to a flash drive...it was really easy with the send to function. The only thing is it jumbled all the designs together in alphabetical order. I need to figure how to get the designs organized by the company. At first I thought to have a separate drive for each company but then thought I could maybe put more on it. I have it organized that way on my hard drive but the flash drive got me mixed up. Still learning but this is so much fun ...
Lindee Goodall said "I truly believe that a home embroidery machine is an entertainment device. " YES!!!!

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"The problem is not that there are problems. The problem is expecting otherwise and thinking that having problems is a problem." Theodore Rubin
"Life isn't about finding yourself. Life's about creating yourself." George Bernard Shaw
Dan 9:24-27

Bernina vintage and computerized, Bernina and BL sergers , BLcoverstitch (a stray Pfaff and Viking followed me home too)

quiltingwolf
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quiltingwolf  Friend of PR
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In reply to sew2006 <<


Date: 12/10/12 9:28 AM

I like that feature of Embroidery library also.

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quiltingwolf.blogspot.com

SandiMacD
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Date: 12/10/12 4:50 PM

I use a folder called DESIGNS and then subfolders by file type- a folder for JEF, one for PES, one for MULTI. If I have a PDF file of the company where purchased or the invoice I through that in. If not, I throw in the link to the site.
I have a second folder of edited files. I put the names of the people or charities that I made gifts for and copy over the edited file.

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sewing brings joy and meaning to my life...

PattiAnnJ
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PattiAnnJ
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In reply to threaddy <<


Date: 12/10/12 5:09 PM

Once the file has been unzipped and named, delete the zipped file to save confusion as well as space.

You can use a stick drive for each category.

Embrilliance Thumbnailer lets you quickly view the files. You can add more folders and move the files from folder to folder or drive to drive.

The paper file shows you what was there, but you have to remember to change out the page if you make an update.

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I dont give them Hell, I just tell the truth about them and they think its Hell. Harry Truman

"Improvise, adapt and overcome." - Clint Eastwood/Heartbreak Ridge

shaelawnsmom
shaelawnsmom
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Date: 12/10/12 9:40 PM

I have a rather large library and have organized it by type of design. I have also done the folders under document on my hard drive. I also have a back up of my library on a flash drive, just in case if mine crashes..

threaddy
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In reply to PattiAnnJ <<


Date: 12/10/12 9:44 PM

Thank you so much! I always hate to delete anything ,thinking I might lose info.

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"The problem is not that there are problems. The problem is expecting otherwise and thinking that having problems is a problem." Theodore Rubin
"Life isn't about finding yourself. Life's about creating yourself." George Bernard Shaw
Dan 9:24-27

Bernina vintage and computerized, Bernina and BL sergers , BLcoverstitch (a stray Pfaff and Viking followed me home too)

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